Ad Sales Coordinator

NOTICE OF OPENING: Outdoor Sportsman Group
LOCATION: New York, NY
CANDIDATE POOL: Internal/External Candidates
DEPARTMENT: Advertising
REPORTS TO: VP, Ad Sales Pricing & Planning
APPLICATION DEADLINE: Until Filled

TO APPLY: CLICK HERE

POSITION DESCRIPTION:

Under general supervision, the Ad Sales Coordinator provides general administrative support to the Executive Vice President Ad Sales and the Ad Sales department for Outdoor Sportsman Group.

MINIMUM POSITION RESPONSIBILITIES:

  • Assist AEs, Planners and Sponsorship team members with the tracking of account deliverables and account maintenance
  • Prepare and analyze reports and findings on assigned tasks and projects
  • Work with pricing and planning management and team members to enter orders and distribute weekly reporting to internal and external account contacts
  • Under the direction of account executive, sales planner or sales manager, assist with account maintenance and resolve problems with copy, billing/invoices, order discrepancies, schedule changes and/or inventory issues
  • Create and modify ad sales materials including sales presentations and sponsorship information
  • Provide administrative support to the regional Advertising Sales team including expense, travel, scheduling, team and client events and internal operational tasks
  • Proactively anticipate and track critical events and dates for the Ad Sales department
  • Compose, type, mail and file correspondence and other documents
  • Request and manage the creation of on-air billboards
  • Complete tasks with minimal supervision and impeccable follow-through
  • Handle all matters with strict confidentiality
  • Maintain office records, files and premiums
  • Perform other duties in support of the Outdoor Sportsman Group Ad Sales Department as assigned

MINIMUM POSITION QUALIFICATIONS:

  • High school diploma required
  • Bachelor’s Degree or equivalent experience in related field preferred
  • Generally requires a minimum of one to two years of progressively responsible experience in an administrative support capacity
  • Required proficiency in Microsoft Office Suite, including Excel and PowerPoint
  • Experience working in Advertising Sales preferred
  • Ability to travel if needed. Travel is minimal in this position
  • Ability to acquire or produce and maintain a valid driver’s license and meet company driving standards
  • Discretion and confidentiality a must
  • Excellent verbal and written communication skills.
  • Ability to prioritize workload and handle multiple projects and deadlines simultaneously
  • Ability to multi-task in a fast-paced, deadline-driven environment
  • Excellent organization skills
  • Analytical abilities
  • Basic math skills
  • Strong interpersonal skills with the ability to use tact and diplomacy; must be team player
  • Must be internal and external customer focused

Outdoor Sportsman Group