Events Marketing Manager, Accounts

NOTICE OF OPENING: Outdoor Sportsman Group
LOCATION: Remote
DEPARTMENT: Marketing and Research
CANDIDATE POOL: Internal/External Candidates
REPORTS TO: Senior Director, Event Marketing

TO APPLY: CLICK HERE

Nature of Work:

Under general supervision of the Senior Director, Integrated & Event Marketing, the Event Marketing Manager will support the planning and execution of all Outdoor Sportsman Group (OSG) company-wide events.

Examples of work performed:

  • Lead, project manage and execute large-scale client events including, but not limited to; conferences, executive summits, sales meetings, consumer trade shows, business-to-business trade shows, and the Hunt. Fish. Feed program.
  • Venue management of all event details such as decor, AV, catering, entertainment, transportation, location, guest list, special guests, equipment, promotional materials etc.
  • Review and edit contracts and BEOs for hotel agreements, F&B orders, AV orders etc.
  • Manage hotel room blocks for each event.
  • Manage staff registration for all applicable events.
  • Build and distribute registration forms to collect staff travel information.
  • Build and oversee shared calendars for events utilized by attending staff members.
  • Create and distribute Staff Manuals alongside all staff communication for those attending events.
  • Oversee website development and content management for all newly established events
  • Write and edit external communication for attendees and exhibitors/vendors for all newly established events (i.e., e-blasts with vendor deadlines or other important information).
  • Create and manage customer service emails as needed for OSG produced events.
  • Conduct research on potential locations for new events, arrange site visits to scout venues, hotels, shuttle services etc.
  • Main point of contact for all special events on-site (i.e., ATA Producers Party, Ad Sales Conference etc.)
  • Conduct outreach and manage talent appearances at all applicable events.
  • Plan and execute (9) Hunt.Fish.Feed events across the country in partnership with local homeless shelters or military bases and XFINITY.
  • Liaison between XFINITY and OSG for all Hunt.Fish.Feed events, ensuring volunteers have the appropriate information on shift time, location, and duties
  • Liaison between OSG PR team and XFINITY for all Hunt.Fish.Feed PR efforts
  • Submit creative requests as needed as well as place orders for backdrops, banners and other signage through third party vendor.
  • Oversee payments and budget tracking for premiums, hotel contracts, talent invoices etc.
  • Oversee and manage ideation, ordering and budget tracking of premiums (i.e., staff gear, trade show giveaways, corporate gifting etc.)
  • Manage inventory of all premiums and fulfill internal requests for items.
  • Assist with booth layout and approved graphics for trade shows.
  • Liaise with internal clients such as Ad Sales and Affiliate Departments, listening to their needs and presenting ideas and solutions to their requirements
  • Continue to develop and present extensive options for virtual and covid-19 safe events to execute safely and effectively while continuing to meet partner expectations
  • Create, manage and execute virtual events across the company including conferences and meet-and-greets
  • Experience with CVENT and other registration system management platforms
  • Develop budget estimates and keep detailed fiscal records for all events
  • Produce detailed proposals for events (e.g., timelines, venues, suppliers, legal obligations, staffing and budgets)
  • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Working Conditions & Physical Demands:

  • Typical Office Conditions
  • 20% domestic travel

Qualifications

  • Minimum
    • Bachelor’s Degree required.
    • Proficiency in Microsoft Office Suite required.
    • 5-10 years of event planning and execution required. Tradeshow registration. attendee management and hotel room block experience required.
    • Minimum 5 years of experience on managing and executing 30 plus events annually.
    • Minimum of 5 years of experience interfacing with high level executives.
    • Applicants must meet minimum qualifications at the time of hire.
  • Preferred
    • Event management and attendee registration software experience a plus

Competencies/Knowledge, Skills & Abilities

  • Attention to detail.
  • Ability to multi-task in a fast-paced, deadline driven and constantly changing environment is critical.
  • Excellent organization skills.
  • Ability to prioritize workload, meet deadlines and understand when to escalate potential issues, time management and delegation.
  • Must be team player.
  • Analytical and problem-solving abilities.
  • Must be self-motivated with ability to use own initiative.
  • Polished email communication.
  • Vendor and contract negotiation experience.

Compensation

  • Base Hourly range $28.84-$33.65 per hour

Benefits Include

  • 12 Paid Company Holidays
  • Health Insurance (Medical, Dental, Vision)
  • Paid Time Off (PTO)
  • Life Insurance
  • Short and Long-term Disability
  • Health Savings Account (HSA)
  • Flexible Spending plans (FSAs)
  • 401K plan

All applicants for employment at KSE may be required to be fully vaccinated against COVID-19 prior to commencing employment. Applicants who receive a conditional offer of employment may be required to produce proof of vaccination status prior to their first day of employment. Applicants with qualifying disabilities or bona fide religious objections, or who are pregnant, may be exempted from this requirement or otherwise accommodated if they are unable to be vaccinated.

Equal Employment Opportunity

Kroenke Sports & Entertainment (KSE) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Outdoor Sportsman Group